Get in Touch
Reach out to start the conversation.
We’d love to learn more about your clinic and the challenges you’re facing. No pressure, just a chance to explore where we can support your growth.
Contact Us
Find our contact details and get in touch with our team for any assistance or inquiries.
KAnsas City-Based
Working with providers nationwide.
Phone
913-407-3141
connect@cultivationconsulting.com
Frequently Asked Questions
Find answers to commonly asked questions about our services.
Do you actually do the marketing for clinics?
We don’t operate as a marketing agency. Instead, we serve as your marketing consultant and liaison — protecting your investment, aligning your goals with the right vendors, and making sure your team is equipped to convert leads into patients. We can step in temporarily with fractional strategy or execution if needed, but our ultimate goal is to find, vet, and manage the right long-term partners on your behalf.
How are your services different from a typical marketing agency?
Agencies sell deliverables. We protect your return. From assessing vendor performance to auditing your intake workflows and training your staff, we focus on the full marketing-to-conversion journey — not just lead generation. We stay vendor-agnostic so our loyalty is to you, not to ad spend.
What types of clinics or practices do you work with?
We specialize in working with private-pay clinics in the aesthetics, wellness, dermatology, hormone therapy, physical therapy, and concierge medicine spaces. Whether you’re a solo NP or a multi-provider practice, we tailor our approach to your goals and growth stage.
What does management consulting actually include?
Management consulting with us covers workflow optimization, patient experience mapping, front desk training, team accountability systems, and operational strategy. In short, we help you turn marketing dollars into actual patients — and make sure those patients stay.
Do you have any case studies?
We are currently working to compile a complete set of case studies for the website, so check back in soon!
Is Cultivation Consulting a legal entity?
Yes. Cultivation Consulting is a registered LLC and fully insured. We take our role seriously as a trusted advisor and partner to clinics, and that includes operating with transparency, professionalism, and legal compliance.
What is The Clinic Collective?
The Clinic Collective is our digital resource shop for clinic owners and managers. You’ll find downloadable tools like call scripts, SOP templates, conversion training workbooks, and frameworks to help your team perform better — whether or not you’re working with us directly.
What is The Intake Intensive?
The Intake Intensive is a short-term, high-impact workshop designed to evaluate and improve how your clinic handles new patient inquiries. Through a secret shop audit, strategy session, and live team coaching, we help you identify where leads are falling off, strengthen your intake communication, and equip your team with tools and training that boost conversion and enhance the patient experience, all customized to your unique clinic.
Can I work with you if I already have a marketing agency?
Absolutely. In fact, many of our clients do, and we recommend it. We help optimize your agency relationship, assess ROI, fill in strategy gaps, and ensure your internal team is handling leads effectively. We’re not here to replace your agency — we’re here to maximize what you’re already paying for.
Do you offer one-time audits or project-based work?
Yes. We offer secret shops, CRM/intake audits, and team training workshops as standalone services — though many clients opt to continue with ongoing consulting once they see the results.
What does your onboarding process consist of?
Start with a conversation. We’ll learn more about your clinic, goals, and pain points, then recommend a path forward — whether it’s consulting, a one-time audit, or a quick win from our digital store. Based on our initial conversation we will send over a proposal for review/approval. Upon approval we send an official agreement to get started.
Do you work with practices that accept insurance?
Yes, we work with many practices that accept insurance. However, we’re the best fit for clinics that also offer a private-pay component to their services. That’s where our expertise in upselling, cross-selling, and patient reengagement really shines. If you’re looking to grow the self-pay side of your practice, we can help build the systems and strategies to make that profitable and sustainable.
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